How do I sync Aproplan and Chapoo ?

Evelyne De Coster -


So you use Aproplan for your field reports and Chapoo to centralize all of your documents. Wouldn't it be great if both platforms would be synchronized so that there is only one version of the truth on both platforms? Now there is... 

What are the benefits? 

  • No more time wasted to transfer plans from Chapoo to AproPLAN.
  • Always be sure that you have the latest version of a document on AproPLAN .and all of your pictures and reports in Chapoo
  • All of the documents with you at all time on Aproplan even the .dwg, .xls, along with the other 70 formats that Chapoo supports.

What will you synchronize between Aproplan and Chapoo?

  • Plans and documents that are put into Chapoo will be synchronised to AproPLAN automatically and without any effort
  • Reports and Pictures Generated in Aproplan will be synchronized to Chapoo
  • Plans put into Aproplan can also be synchronized to Chapoo of course

This will help you ensure that you always have the latest version of your documents with you on the field and make sure that your data is centralized in Chapoo as Central document Management System. This way you have the best of both worlds.



On both Chapoo and Aproplan you will need to be and ADMIN of your project. Also make sure that your account is activated both with Chapoo and Aproplan

Because this sync is still in Beta your login needs to be unabled by both Chapoo and Aproplan. If you want to use this feature please send us a mail


Let’s get started!

This little turorial will show you how to set up the Sync between your Chapoo & APROPLAN

Step 1: Sync between Chapoo and Aproplan.

Step 2: Sync between Aproplan and Chapoo.

Once a folder is synched between Aproplan and Chapoo or Chapoo and Aproplan, each new document or new version of a document will automatically be added without you having to do anything. Of course when we say documents we mean plans, pictures, reports or any other document.


Step 1: Sync between Chapoo and Aproplan. 

  • Then you have to go to "administration" (1)
  • To go to the structure of your documents (2)
  • In here you can choose the folder you wish to sync with AproPLAN (3)
  • For this you have to click on the little "Sync" icon (3)

  • A frame will then appear on your screen, where you have to insert your AproPLAN login and password



  • In your Aproplan project select the folder where you want to sync you documents to.
  • Click SYNC.



You are done with this first steps. All the folders that are synchronized with Aproplan will have the Aproplan logo next to it.

  • Before going to the field don’t forget to upload your plans to your iPad so that you can work even when you don’t have any sync.
  • From your iPad navigate to the folder where your document or plan is located and select the "Tick-box" at the top.
  • Select the documents you want to preload.
  • In the menu at the bottom select preload or preload all versions in case you also want to preload the previous versions.


Step 2: Sync between Aproplan and Chapoo.


Now that we have set up the sync between Chapoo and Aproplan we have all of the plans and documents from Chapoo into Aproplan

Now it is time to set up the sync between Aproplan and Chapoo so that all of your reports, documents and pictures made in Aproplan are also visible in Chapoo.


  • First let’s login into Aproplan and go to the documents of the Entire project.



  • Under the little arrow at the top of the folder structure select  synchronization.



  • Click on Change


  • Click on Next



  • Add your Chapoo login and password

  • Then select the project and the folder to which you want to synchronize your photos to Chapoo.


  • Once this is done your Aproplan picture folder will be synchronized with pictures from APROPLAN in Chapoo. Each time you make a new picture in Aproplan you will find it automatically in that folder in Chapoo.


For any assistance please don't hesitate to contact us





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